California
A lapsed liquor license triggers mandatory full re-application. The process takes 12–18 months. Operations halt the day the license expires.
Now managing renewals in 38 states
Stop managing license renewals in
spreadsheets.
ClearBot tracks, prepares, and files every renewal for every location you operate — across every agency, every jurisdiction, every form. A lapse is no longer possible.
ClearBot/License Renewal Dashboard
38 locations● live
License · Location
Status
Days left
Renewal cycle
- Liquor LicenseChicago, ILDue Soon4d4dDue Soon
- Health PermitAustin, TXDue Soon18d18dDue Soon
- Sales Tax PermitBrooklyn, NYCurrent92d92dCurrent
- Food Service CertLos Angeles, CACurrent247d247dCurrent
- Tobacco RetailerMiami, FLCurrent31d31dCurrent
- Building OccupancyDenver, COOverduetodaytodayOverdue
Last sync · just now● 0 missed renewals · all-time
Trusted by operators managing over 14,000 locations across 38 states
Meridian Restaurant GroupCoastal Franchise PartnersSummit Healthcare OpsWestfield HospitalityAnchor Retail HoldingsBeacon Logistics Co.
What a lapsed license actually costs.
Texas
Missed renewals accrue $500 per day in fines with no cap and no grace period after the 30-day window closes.
Illinois
A lapsed health department certificate triggers immediate forced closure pending re-inspection — typically 3 to 6 weeks.
ClearBot makes all of this impossible.
How it works
Four steps, then it runs itself.
No new processes to invent. No internal change-management. We onboard your existing license records, then ClearBot becomes the system of record from day one.
- 01Onboard
Send us your locations and existing license records, however messy. We extract, normalize, and verify every renewal date.
- 02Map
Every license is mapped to its issuing agency, form, fee, and renewal cadence — across all 38 supported states.
- 03Track
ClearBot watches every deadline. You see one dashboard. Owners and managers get the alerts that matter to their location.
- 04File
Forms are pre-filled, fees calculated, payments routed, and submissions logged. You approve. ClearBot files.
Step 1 · Upload
licenses_2026.csv
parsing 1,284 records…
Agency Monitor · 528 sources
live- TX TABCTexas Alcoholic Beverage Commission5s ago
- CA ABCCalifornia Dept. of Alcoholic Beverage Control12s ago
- IL IDPHIllinois Dept. of Public Health19s ago
- NYC DOHNYC Dept. of Health & Mental Hygiene26s ago
- FL DBPRFlorida Dept. of Business & Professional Regulation33s ago
- CO DORColorado Dept. of Revenue40s ago
- GA DORGeorgia Dept. of Revenue47s ago
- WA LCBWashington Liquor & Cannabis Board54s ago
Polling every 90s · 7 changes detected today
The knowledge base
Every agency. Every jurisdiction. Every form.
ClearBot agents monitor 500+ agency portals daily. They detect form changes the day they ship, update fee schedules automatically, and flag jurisdictional rule changes before they affect your filings.
- Federal · state · county · municipal
- Live form-version diffing
- Auto-updated fee schedules
- Operator-specific compliance rules
Three modes
Choose how much you automate.
Same coverage. Same reliability. Pick the level of involvement that fits how your team operates today — change it any time.
01
Alert
We track. You get notified, well in advance, with everything needed to act. You file yourselves.
Renewal alert · 14d
Liquor License · Chicago, IL
Action required by Mar 14
02
Prep
We track and prepare. Forms are pre-filled, fees calculated, payments staged. You review and submit.
Renewal packet · ready
Business name
License #
Address
Fee
03
Auto
We track, prepare, and file. Submissions go out automatically. You see confirmations the same day.
tabc.texas.gov/renew
Submitted
Pricing
Per location, per year.
Transparent pricing. No per-license fees, no per-filing surcharges, no surprises. Cancel any time.
Save 15%
Essential
$500/location/yr
Tracking and alerts. We watch every deadline, you file.
- Every license, every location
- Real-time agency monitoring
- Manager-level alerts
- Renewal calendar export
- Email + SMS notifications
Standard
$800/location/yr
Everything in Essential, plus pre-filled forms and prepared filings.
- Pre-filled renewal packets
- Fee calculation & payment routing
- Approval workflows
- Document storage & history
- Quarterly compliance reports
Professional
$1,200/location/yr
Fully automated filing. Submissions go out without you lifting a finger.
- Automated submission to agencies
- Same-day confirmation receipts
- Dedicated compliance manager
- Custom integrations & SSO
- Priority response, 1-hour SLA
Enterprise
500+ locations, custom SLAs, dedicated infrastructure, BAA support.
Customers
From the people running it.
“We had a Filemaker spreadsheet, two ops people, and a prayer. Now we have ClearBot. The prayer was the weakest link.”
Diana Reyes
Director of Operations · Meridian Restaurant Group
62 locations
“It paid for itself the first month. One lapsed health permit in Cook County would have cost us six figures and a closed location.”
Marcus Holt
COO · Coastal Franchise Partners
118 locations
“I stopped checking my email at 6am to see if a renewal slipped. That alone is worth the contract.”
Priya Anand
VP, Operations · Summit Healthcare Ops
47 locations
“The audit trail is the part nobody talks about. Every form, every submission, every confirmation. Lawyers love it.”
Jonathan Pak
General Counsel · Westfield Hospitality
33 locations
“Onboarding took a week. Eight years of license records, sorted and verified. We thought it would take six months.”
Erica Walsh
Owner · Anchor Retail Holdings
21 locations
“Texas is brutal. ClearBot just handles it. I haven’t looked at a TABC form in fourteen months.”
Rafael Quintero
Regional Manager · Beacon Logistics Co.
29 locations
Over 14,000 locations. Zero missed renewals.
Data
For intelligence buyers.
We track every license issued, modified, or revoked across 38 states. The same data ClearBot uses to operate is licensed to diligence teams, underwriters, and research firms who need to know the regulatory shape of any market — before they enter it.
Quarterly updates, normalized schemas, jurisdiction-by-jurisdiction risk scoring. Available as flat exports or via API.
- Private equity diligence teamsJurisdiction-by-jurisdiction license risk for any target.$25k / engagement
- Insurance underwritersLive compliance feed for risk-rated locations.$80k / yr
- Multi-state expansion teamsForecast renewal load and agency lead times before signing leases.$15k / market study
- Compliance research firmsAPI access to the full agency knowledge base.Custom
Book a free 15-minute call.
- A live audit of your current license inventory.
- A risk map of your top three exposed locations.
- A 30-second demo of what handoff to ClearBot looks like.