The dashboard
One screen for every location.
Every license, every renewal, every agency interaction — in a single, sortable, filterable view. Owners and operators see only what they need to act on.
The productOne system for every license,
One system for every license,
every location.
A dashboard, an agency engine, and a filing system — built together, sold together, run as one. ClearBot is the system of record for the renewals your business can't afford to miss.
ClearBot/License Renewal Dashboard
38 locations● live
License · Location
Status
Days left
Renewal cycle
- Liquor LicenseChicago, ILDue Soon4d4dDue Soon
- Health PermitAustin, TXDue Soon18d18dDue Soon
- Sales Tax PermitBrooklyn, NYCurrent92d92dCurrent
- Food Service CertLos Angeles, CACurrent247d247dCurrent
- Tobacco RetailerMiami, FLCurrent31d31dCurrent
- Building OccupancyDenver, COOverduetodaytodayOverdue
Last sync · just now● 0 missed renewals · all-time
The agency engine
528 portals, watched continuously.
ClearBot agents poll federal, state, county, and municipal agency portals every 90 seconds. Form changes, fee changes, deadline changes — caught before they affect a single one of your filings.
The filing system
Pre-filled, fee-calculated, submitted on time.
When a deadline approaches, ClearBot prepares the renewal packet, calculates and routes the fee, and either hands it to you for review or files it directly — your choice, per license.
Agency Monitor · 528 sources
live- TX TABCTexas Alcoholic Beverage Commission5s ago
- CA ABCCalifornia Dept. of Alcoholic Beverage Control12s ago
- IL IDPHIllinois Dept. of Public Health19s ago
- NYC DOHNYC Dept. of Health & Mental Hygiene26s ago
- FL DBPRFlorida Dept. of Business & Professional Regulation33s ago
- CO DORColorado Dept. of Revenue40s ago
- GA DORGeorgia Dept. of Revenue47s ago
- WA LCBWashington Liquor & Cannabis Board54s ago
Polling every 90s · 7 changes detected today
The agency engine
Agencies change.
ClearBot notices first.
We don't scrape and pray. We model each portal — its forms, its fee schedule, its acceptance rules — and re-validate that model continuously. When something shifts, every affected filing is re-prepared automatically before you ever see a warning.
Agency portals
528
Poll interval
90s
Form versions tracked
2,140
Mean detect-to-update
11m
The filing system
Choose how much you automate.
Same coverage, same reliability — pick the level of involvement that matches how your team operates today. Switch any time, per license.
01
Alert
We track. You get notified, well in advance, with everything needed to act. You file yourselves.
Renewal alert · 14d
Liquor License · Chicago, IL
Action required by Mar 14
02
Prep
We track and prepare. Forms are pre-filled, fees calculated, payments staged. You review and submit.
Renewal packet · ready
Business name
License #
Address
Fee
03
Auto
We track, prepare, and file. Submissions go out automatically. You see confirmations the same day.
tabc.texas.gov/renew
Submitted
Integrations
Plugs into the systems you already run.
Locations and ownership pulled from your POS or ERP. Fees routed through your AP. Notifications in the channels your team already uses.
POS
- Toast
- Square
ERP
- NetSuite
Accounting
- QuickBooks
- Sage Intacct
HRIS
- Workday
- Rippling
Identity
- Okta
- Google Workspace
Notifications
- Slack
- Microsoft Teams
Other
- Zapier
Security & compliance
The boring parts, done right.
SOC 2 Type II
Audited annually. Report available on request under NDA.
AES-256 at rest, TLS 1.3 in transit
Document storage isolated per-tenant in encrypted buckets.
Full audit trail
Every form change, every submission, every access logged and immutable.
Role-based access
Operators, managers, finance, legal — see only what they need.
BAA available
For customers in healthcare and other regulated verticals.
SSO + SCIM
Okta, Google, and any SAML 2.0 IdP supported on Standard and above.
See it on your own data.
Send us your current license inventory. We'll come back with a live audit and a 30-second demo of what handoff looks like.